Office Administrator at Natech, Ioannina

Natech Banking Solutions is a leading European fintech company with nearly 20 years of experience in developing advanced banking systems for major financial institutions. Headquartered in Ioannina, with offices in Athens, Switzerland and Germany, Natech is at the forefront of digital banking innovation. Our comprehensive product suite includes core banking systems and digital engagement tools, enabling financial institutions to deliver exceptional service. In partnership with Piraeus Bank, we are also developing Snappi, Greece’s first digital‑only bank.

Role Overview

We are seeking an organized and proactive Office Administrator to support our daily operations and ensure the smooth running of our office environment. As our Office Administrator, you will play a vital role in facilitating communication, managing office resources, and supporting both staff and management. You will be the go-to person for administrative tasks, helping us create and maintain a productive and fun workplace for our team in Ioannina.

Your Responsibilities will include

• Oversee and coordinate all daily office activities to ensure efficient operations.

• Greet visitors, manage incoming calls and emails, and handle all correspondence (mail, packages, etc.).

• Monitor and maintain office supplies and equipment; place orders and liaise with vendors as needed.

• Organize meetings, appointments, travel arrangements and events for staff and executives.

• Act as a liaison between internal teams, clients, and external vendors to support smooth communication and collaboration.

• Assist with basic bookkeeping tasks, including invoice tracking, expense report processing, and budget-related support.

• Maintain accurate records, files, and databases, ensuring confidentiality and compliance with company policies.

• Ensure the office environment is clean, safe, and well-maintained; coordinate with facility and cleaning service providers.

• Support onboarding of new employees and help organize training sessions or company events.

• Assist with HR-related administrative tasks, such as maintaining employee records.

• Facilitate the implementation of office procedures and suggest improvements for workflow and productivity.

• Bachelor’s degree or equivalent experience in office administration, business, or a related field preferred.

• Proven experience in an administrative or office support role.

• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.

• Strong verbal and written communication skills in English; additional languages are a plus.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and office management software.

• Ability to work independently and as part of a team in a fast-paced, dynamic environment.

• High level of attention to detail, professionalism, and discretion when handling confidential information.

• Positive attitude, adaptability, and a proactive approach to problem-solving.

The Person who matches our Culture is

• Friendly and approachable, with a customer-service mindset.

• Proactive and solutions-oriented, always looking for ways to improve office processes.

• Collaborative and supportive, fostering a positive and inclusive workplace.

• Flexible and adaptable to changing priorities and business needs.

Join a motivated team that values respect, support, and joy of life and enjoy….

• Competitive remuneration package based on seniority.
• Stock Options Plan.
• Private Health and Life insurance fully sponsored by the company.
• Private Pension Scheme for the employee fully sponsored by the company.
• Meal allowance.
• Participation to the Company’s annual bonus scheme.
• Free Benefits according to the local labor law (e.g., social security, leave of absence).
• Participation in impactful international projects from both technological and business aspects.
• Work-life balance initiatives, including a hybrid/ remote model, time schedule flexibility, and support for healthy habits.
• Opportunities for professional and personal development through activities, training, events, conferences, both in Greece and abroad.
• Onboarding support from a dedicated Buddy.

Diversity, Equality, Inclusion, Belonging

• We are an equal opportunity employer with a commitment of providing a work environment that respects the dignity and worth of everyone.
• We recognize and value the benefits and strengths that diversity brings to our employees, and we thrive in an environment that encourages respect and trust.
• We welcome and celebrate each unique characteristic a person holds (including, disability, gender identity or expression).

Learn how we deal with GDPR Compliance https://apply.workable.com/natech/j/EBD1CED154/#:~:text=Description,our%20work%20environment!

Take a look at our Careers Page (https://careers.natech.gr/ )and learn more about our work environment!

Apply for this job here: https://apply.workable.com/natech/j/EBD1CED154/apply/